HomeMy WebLinkAboutWeblink User Guide - Public1
Contra Costa County Public Works
Weblink User Guide (Search and Retrieval)
Contents
Weblink Overview .................................................................................................. 1
How to Access Documents in Weblink ................................................................... 1
Finding Documents. ............................................................................................... 2
Annotations…………………..…………………………………………………………………………………… 4
Maps. ..................................................................................................................... 4
Printing .................................................................................................................. 5
Email ...................................................................................................................... 5
Weblink Overview
Weblink is a Laserfiche product that allows users to find and read Laserfiche
documents using their Internet browser (Internet Explorer is recommended). The
internet browser must be set to allow pop-ups. Documents being accessed using a
mobile device will need to download the free Adobe Acrobat application in order
to view the documents.
How to Access Documents in Weblink
Weblink can be accessed by using the following website address:
http://records.pw.contra-costa.org/WebLink8/Welcome.aspx
2
Finding Documents
If you have an address, but do not know the Assessor Parcel Number (APN) you
will need to follow the instructions to obtain the APN. These instructions are on
Weblink and the Public Works Records webpage. www.cccounty.us/pwrecords
If you know the APN, click on the Annotated Assessor Parcel Books link. This
offers the marked-up Assessor’s Maps which are used as the index for the Corner
Records, Records of Surveys, Parcel Maps and Subdivision Tract Maps that are
filed in Contra Costa County.
An APN Book and Page box will open.
Example: APN is 132-010-032
For general information: the book of this APN is 132; the page is 1 (ignore the
zeros) and the last digits ‘32’ are the assessor’s parcel number.
For the index map: type in the APN Book number (the first 3 digits of the APN)
and the page number (the first 2 middle digits of the APN).
Click on the
Submit button
and a link to the
book and page
should open.
3
Click on the
document
icon to open
the
Annotated
Assessor
Parcel page.
In this example there are several Subdivision Maps and a Parcel/Minor
Subdivision Map noted at the top of the page. This example parcel number
(assessor’s lot 32) is also lot 1 of Sub 8203 filed in Sub book 417 MB 46. The
Subdivision map may be helpful for determining property lines or performing
work on your property. The annotations on Annotated Assessor Parcel Books in
red are of private surveys done at the request of private property owners for
specific lots.
4
To view this example Subdivision Map, click the arrows or back buttons to get
back to the home screen. Click on the Recorded Maps link. In the book field, type
417 and in the page field, type 46. Be sure to select “Subdivision Map” as the
Record type. If necessary, edit one or more of your inputs and click the search
button.
The same process is used in order to search for other Record Types: Corner
Records, Parcel Maps, and Record of Survey Maps.
Annotations
The Assessor Parcel Maps may contain other notations which are for County staff
use. Maps may also contain permit numbers in pink boxes which refer to a permit
application such as a Land Use Permit, Development Permit, Variance Permit or
Minor Subdivision. Document numbers in black boxes may indicate a Road
Dedication, Certificate of Correction, Deferred Improvement Agreement, or
another type of recorded document that is available at the County Recorder’s
Office. Information on Flood Control annotations, which is in green print such as,
DA, FCP, or C are available from the Flood Control District. Please contact 313-
2000 and ask for the Flood Control Counter Person for the Day to respond to
these questions.
5
For specific questions about annotations on the maps, please contact:
Renee Hutchins, (925) 313-2282, renee.hutchins@pw.cccounty.us or
Karen Piona, (925) 313-2356, karen.piona@pw.cccounty.us
Printing
To ‘print’ a record map document, click the Printer/PDF icon at the top of the
Image Pane. The Download & Print dialog allows you to specify a specific range of
pages to print, if desired. Weblink then converts the electronic image to a PDF
which can be printed or saved to your computer. Click the Printer icon that
appears at the bottom of the generated PDF. If the printer icon is not visible,
move your mouse pointer to the bottom center of the page.
Note: Adobe considers ‘printing’ a PDF as the creation and opening of the
electronic PDF file. It does not mean it will be sent to a printer.
Email
To attach a document to an email, first generate a PDF copy. Click the Printer/PDF
icon at the top of the Image Pane. The Download & Print dialog allows you to
specify a specific range of pages to print, if desired. Click the Disk (save) icon that
appears at the bottom of the generated PDF. Attach the saved document to your
email.